Frequently Asked Questions

Luxury Picnics

  • Do you stay during picnics?

    No, we leave after you’re comfortably settled and return once your picnic reservation ends. If you need assistance during your picnic, feel free to call or text us.

  • Do I need a permit?

    Typically, no. However, it depends on the location, group size, and other factors. If you’re unsure, just ask us for guidance!

  • Can I bring my own food?

    Absolutely! You’re welcome to bring any food or beverages you like. Please note that Henderson/Las Vegas has strict rules regarding alcohol consumption in public areas. RSVP Collective is not responsible, so please drink responsibly.

  • What happens if I am running late?

    We allow a 10-minute grace period. If you’re running late, please let us know. If you’re more than 10 minutes late without notifying us, the picnic will be packed up, and you’ll need to reschedule. Communication is essential to avoid issues.

  • How do I select a location?

    If you have a specific location in mind, please share it with us when submitting your inquiry. We'll do our best to accommodate your request. However, unless location scouting services are added to your package, selecting and securing the location will be your responsibility.

  • Can I bring outside vendors?

    Yes! You can bring outside vendors, or for an additional fee, we offer vendor matching and coordination to ensure everything runs smoothly.

Tablescape Design & Styling Services

  • Do you offer pre-designed tablescapes?

    Yes! We have a collection of pre-designed tablescapes available for you to choose from. If you’d like a customized design, we can tailor it for an additional fee based on availability.

  • Do you provide tableware and linens, or do I need to rent separately?

    We provide everything needed for the table setup, including plates, glassware, utensils, linens, and décor. If you have specific requests, let us know, and we’ll do our best to accommodate them.

  • Can you set up at a venue or private home?

    Yes! We can set up at your chosen venue, home, or outdoor location. If your venue has specific requirements, please inform us in advance so we can coordinate accordingly.

  • Do you set up on-site or deliver the tablescape items?

    We provide full setup and breakdown at your location. In some cases, DIY rentals or drop-offs may be available for simpler setups.

  • Can I book a tablescape without a full event setup?

    Absolutely. Whether it’s a special dinner at home, a styled shoot, or just a beautiful table for a family gathering, we offer standalone styling services.

  • What if I only need a small table setup (like for a date night or proposal)?

    Perfect! We love designing intimate setups for two. We offer packages specifically for romantic dinners, anniversaries, proposals, and more.

Event Coordination Services

  • What’s the difference between full coordination and partial coordination?

    Full coordination covers everything from vendor sourcing to event day management, while partial coordination focuses on specific parts of your event where you need extra support.

  • What type of events do you coordinate?

    We specialize in intimate gatherings, luxury picnics, tablescapes, proposals, birthday celebrations, and more. Basically, any event you want to be memorable and stress-free!

  • Can coordination packages be customized to fit my needs?

    Yes! We tailor our services to suit your event’s size, style, and specific requirements so you get exactly the support you need.

  • What’s included in your communication with vendors?

    We handle emails, calls, scheduling, and follow-ups to make sure every vendor knows their role and timing, keeping your event organized.

  • Can you coordinate events at any location?

    Yes, we coordinate events locally and can accommodate various venues, outdoor spaces, and even private homes. If travel is required, additional fees may apply.

  • How far in advance should I book event coordination services?

    We recommend booking as early as possible. Ideally 3 to 6 months before your event—to ensure availability and allow time for proper planning.

Vendor Services

  • What exactly does vendor coordination include?

    Vendor coordination involves managing communication, scheduling deliveries, and ensuring vendors are aligned with the event timeline and expectations.

  • Can you recommend trusted vendors if I don’t have my own?

    Absolutely! We have a curated list of reliable vendors and can connect you with the best fit for your event style and budget.

  • Do you handle vendor contracts and payments?

    While we don’t manage payments, we review contracts and confirm all vendor details to help ensure everything is in order before the event.

  • What types of vendors do you coordinate with?

    We work with all kinds. From caterers, florists, and DJs to rental companies, photographers, and beyond. If they’re involved in your event, we’ll keep them aligned and on schedule.

  • Is vendor coordination just for weddings?

    Not at all! We offer vendor coordination for birthdays, proposals, brunches, showers, and any kind of celebration that involves multiple moving parts.

  • Do you attend vendor meetings with me?

    We don’t usually attend meetings in person for vendor coordination only, but we can communicate with your vendors via phone and email to confirm all important details.